My Submissions

Learn how to track, manage, and update your submissions on the 3D Policy platform.

Submissions Dashboard

The "My Submissions" dashboard provides a centralized location to view and manage all your contributions to the 3D Policy platform. This dashboard helps you track the status of your submissions and take necessary actions.

Dashboard Overview

The dashboard displays all your submissions in a tabular format, with the following information for each entry:

  • Title

    The title of your submission, which links to the full submission details.

  • Submission Type

    Whether it's an Intelligence Brief, Policy Brief, or Research Report.

  • Submission Date

    When you submitted the document.

  • Status

    The current status of your submission in the review process.

  • Last Updated

    When the submission was last modified or its status changed.

  • Actions

    Buttons for available actions based on the submission's current status.

Filtering and Sorting

You can filter and sort your submissions to find specific entries:

  • Filter by status (Draft, Under Review, Revisions Requested, etc.)
  • Filter by submission type
  • Sort by submission date (newest/oldest)
  • Sort by last updated date
  • Search by title or keywords

Submission Statuses

Each submission goes through a review process with different statuses. Understanding these statuses helps you track your submission's progress and know when action is required from you.

Status Definitions

Your submissions can have the following statuses:

Draft

You've started the submission process but haven't submitted it for review yet. You can continue editing and complete the submission when ready.

Available Actions: Edit, Submit, Delete

Submitted

Your submission has been received and is awaiting initial review by the editorial team.

Available Actions: View, Withdraw

Under Review

The editorial team is actively reviewing your submission for content, quality, and alignment with platform standards.

Available Actions: View, Withdraw

Revisions Requested

The editorial team has reviewed your submission and is requesting specific changes or improvements before it can be approved.

Available Actions: View, Edit, Submit Revision, Withdraw

Approved

Your submission has been approved and is being prepared for publication on the platform.

Available Actions: View

Published

Your submission is now live on the platform and available to the 3D Policy community.

Available Actions: View, Request Update

Withdrawn

You've withdrawn your submission from consideration. It's no longer in the review process.

Available Actions: View, Resubmit (creates a new submission based on this one)

Declined

The editorial team has determined that the submission doesn't meet the platform's requirements or standards.

Available Actions: View, Resubmit (creates a new submission based on this one)

Managing Revisions

When revisions are requested for your submission, you'll need to address the feedback and submit an updated version. The platform provides tools to help you manage this process effectively.

Revision Process

When your submission status changes to "Revisions Requested," you'll receive a notification with feedback from the editorial team. Here's how to handle revisions:

  1. Review Feedback

    Carefully read the editorial feedback, which will be available in the submission details page.

  2. Make Necessary Changes

    Update your document based on the feedback provided.

  3. Track Changes

    Use track changes in your document editor to highlight the modifications you've made.

  4. Prepare Response

    Write a response to the feedback explaining how you've addressed each point.

  5. Submit Revision

    Upload your revised document and response through the "Submit Revision" action.

Revision History

The platform maintains a complete revision history for each submission, allowing you to:

  • View all previous versions of your submission
  • See feedback provided for each version
  • Track changes made throughout the review process
  • Reference your responses to previous feedback

This history is accessible from the submission details page under the "Revision History" tab.

Post-Publication Updates

Even after your submission is published, you may need to make updates to correct errors, add new information, or reflect changes in the subject matter. The platform allows for post-publication updates through a controlled process.

Update Process

To request an update to a published submission:

  1. Navigate to the published submission in your dashboard
  2. Click the "Request Update" action
  3. Provide a justification for the update
  4. Upload the updated document with changes clearly marked
  5. Submit the update request for review

Types of Updates

  • Minor Corrections: Fixing typos, formatting issues, or small factual errors
  • Content Updates: Adding new information or updating analysis based on new developments
  • Major Revisions: Substantial changes to the content or conclusions

Note: Minor corrections are typically approved quickly, while major revisions may require a more thorough review process.

Version Control

When updates are approved:

  • The updated version becomes the primary displayed version
  • Previous versions remain accessible through the version history
  • A note is added to the publication indicating it has been updated
  • The update date is displayed alongside the original publication date

Best Practices for Managing Submissions

  • Check your dashboard regularly to stay updated on the status of your submissions
  • Respond promptly to revision requests to keep the review process moving
  • Save all versions of your documents locally as a backup
  • Provide detailed responses to feedback to show how you've addressed each point
  • Use the comments feature to communicate with the editorial team about specific aspects of your submission
  • Consider peer feedback before submitting revisions to strengthen your content
  • Keep track of submission deadlines for time-sensitive content